Operations Project Manager

Essential Duties & Responsibilities

ADMINISTRATION:

  • Perform complex administrative work and independently manage a variety of administrative functions for each member of the leadership team
  • Research, compile, analyze and prepare data and information for compliance, and serve as a liaison with the City of Jacksonville, the Board of Directors and the Executive Director of the Council
  • Provide high level administrative support for all functions of the Council
  • Prepare for and participate in meetings including scheduling locations, preparing agenda, coordinating Zoom meeting information and inviting guests as required
  • Collect, analyze, and summarize project information to assist the Public Art department anticipate and address potential problems that may arise in the course of the project to prevent future complications.
  • Provide excellent customer service through proactive responses, resolving concerns, performing research and following up with stakeholders of the Council
  • Serve as an initial point of contact, and support the planning and execution of Council events
  • Serve as a resource for administrative duties, purchasing, and customer service

 

MANAGEMENT:

  • Manage marketing and communications efforts of the Council including website, social media and other communications methods
  • Manage the IT function within the Council including the procurement of equipment, acting as the first line of troubleshooting and serving as the liaison to the IT service provider
  • Manage office functions of the Council to include the facilities relationships, purchasing supplies for Board meetings and the office, processing, evaluating and handling incoming and outgoing mail
  • Provide contractor management for third parties delivering operational and administrative support to for the Council
  • Assist in operational management on a number of multi-faceted projects in various stages of development which may include managing partnerships between artists, government agencies, community organizations and residents.
  • Provide project management to various activities of the Council that do not fall under specific department such as events, meetings, and other initiatives

 

OTHER SUPPORT:

  • Use judgment and discretion when dealing with matters of significance including highly confidential information and records pertaining to the Council
  • Ensure Council’s adherence to Florida’s Sunshine Law
  • Facilitate the on-site onboarding of new employees in conjunction with Human Resources
  • Provide support to other functional areas of the Council and be prepared to fill-in where and when necessary

 

Job Requirements

 

  • Must embrace the mission of the Cultural Council of Greater Jacksonville
  • Demonstrated excellence in organizational and communication skills, both written and verbal
  • Be self-motivated, deadline driven, show a proclivity to take initiative, and exhibit “follow through” on tasks and goals
  • Must have intense attention to detail as well as ability to work independently
  • Proven ability for problem solving
  • Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability
  • Must have a high school diploma or GED; Bachelor’s degree is preferred; alternatively, an appropriate level of prior successful and progressive related work experience of 3-5 years
  • Fluent with technology including Microsoft Office and Google Suites; Adobe; working knowledge of Canva Design Platform, or other web design software; operational databases.
  • Preference for experience in a non-profit, government or philanthropic setting
  • Knowledge of the arts/culture/humanities sector a plus

 

Physical Demands (Identify any physical demands of the job that an employee would be required to perform.)

 

While performing the essential functions of this job, the employee is regularly required to stand, walk, sit, reach with hands and arms over the head, stoop, kneel, crouch, climb, talk and hear for extended periods of time.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by the job include close, distance, and peripheral vision, depth perception and the ability to adjust focus.  Employee must be able to work at a computer for extended periods of time. Employee must have good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to operate equipment and read application/form information.

 

To Apply, please send resume, cover letter and references to resumes@adaptivehrs.com

More to explore

JOB OPPORTUNITY: PUBLIC ART PROJECT MANAGER

The Cultural Council of Greater Jacksonville is seeking two dynamic Project Managers for its public art program. Founded in 1971, the Cultural Council of Greater Jacksonville is a non-profit organization responsible for igniting the region’s creative economy by investing in arts and culture with the vision that arts and culture is recognized by all as essential to our quality of life. The selected candidates will join a nationally-recognized public art program committed to imagination, collaboration, inclusivity, placemaking and community engagement through championing policies and practices of cultural equity that empower a just, inclusive, equitable city.